If you would like more information about mail retention, or would like to set up a policy for your organization, please contact The request to enable a mail retention policy must come from a Super Admin in the domain. The two-year-old 2020 report will be deleted not the 1-year old version from 2021. If you update the file in a year, for example, changing the heading from “2020 Annual Report” to “2021 Annual Report”, when the 2-year anniversary arrives, Spanning Backup will only delete the first version of the document, not the second.If you make no additional changes to the file, the backup will be deleted in 2 years.If Drive Retention is set to 2 years (720 days) and you create a new document in Drive, Spanning Backup will detect and backup the file. The mail retention policy setting for your domain is displayed on the Settings page.For new users being backed up after a retention policy is set, no emails older than the retention period will be backed up.Spanning will delete all email messages in any backup with a received date greater than 180 days, and continue to do this on a daily basis automatically.To enable IMAP for your Gmail account as a whole, follow these steps: 1. IMAP needs to be enabled for both the Gmail account as a whole, as well as each of the email labels that you want backed up. An organization sets a 180 day email retention period in Spanning Spanning Backup uses IMAP to access your Gmail data, so if you're backing up Gmail you must have IMAP enabled in order for the backup to be successful.The email retention period will apply to all Spanning licensed users in your organization. You can set up a mail retention policy which will delete any email messages in your backups with a received date older than the retention period set. By default, Spanning Backup for G Suite retains your data as long as users have Spanning Licenses.
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